> ## Documentation Index
> Fetch the complete documentation index at: https://watchmycover.com/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Archiving and restoring

> Take a subcontractor out of the register when they stop working for you, without losing their history.

There is no delete for a subcontractor. Their certificates and compliance history are the evidence an audit or a claim will ask to see, so WatchMyCover archives them instead.

## Archive a subcontractor

Open the vendor and choose **Archive**, then **Archive vendor**. Use this when a vendor is no longer working for you.

When a vendor is archived:

* They stop appearing in your register, the dashboard, the export and shared reports.
* Queued renewal chases are canceled, and they are not chased again.
* Every upload link sent to them stops working.
* They no longer count toward your plan's vendor limit.
* Their certificates, documents, verdict history and activity are kept.

The vendor's page stays reachable, marked **Archived**: "Archived: not in your register and not chased. Restore it to chase it or send an upload link."

To see archived vendors, go to **Vendors** and switch the **Active** filter to **Archived**.

## Restore a subcontractor

Open the archived vendor and choose **Restore**. They return to the register, are re-checked, and chasing resumes for whatever is due now. Restoring counts against your plan's vendor limit like adding one.

<Note>
  A spreadsheet row with the same company name as an archived vendor is not imported. Restore the vendor first to update it from a spreadsheet.
</Note>

## Archiving documents

Documents on a vendor's page can be archived separately, by an owner or admin, with **Archive** beside the file. An archived document stays on file, marked archived; nothing is deleted.

Anyone on the team can archive or restore a vendor.