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Everyone on your team works in the same register. Invite colleagues from Settings → Team.

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Roles

There are three roles.
  • Owner: the person who created the workspace. Everything an admin can do, plus inviting admins and changing roles.
  • Admin: runs the account: settings, chasing, requirement templates, the team, share links.
  • Member: does the daily work: subcontractors, certificates, imports, chasing individual subcontractors, exports.
Everyone manages their own sign-in under Settings → Your account.
Roles are broad. Any member can import, archive and export the whole register. Finer-grained roles are planned.

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Invite a colleague

1

Send the invitation

In Settings → Team, enter their email under Invite a colleague, choose a Role (Member, or Admin if you are the owner), and choose Send invitation.
Team settings in WatchMyCover with the Invite a colleague field, Role menu and Send invitation button outlined

Invite a colleague, under Settings, Team.

2

They accept

They receive an email with a link, valid for 14 days. They choose their name and a password of at least 8 characters, with a capital letter, a lower-case letter, a number and a symbol. Accepting the invitation also confirms their email address, so they go straight in.Someone whose address already has a WatchMyCover account is asked for that account’s password instead (and their two-factor code, if they use one), not for a new name and password.
Pending invitations are listed as “Invited as member, not yet accepted”. An expired one says so; invite the same address again to send a fresh link. One address can be sent three invitations an hour. To withdraw one, choose Revoke, then Revoke invitation: the link in their email stops working. An admin cannot re-send or change an invitation the owner sent to an admin. You can invite any address. If it already belongs to someone else’s WatchMyCover workspace, the invitation is sent as usual. When the person opens it they are asked for their password, and are then told that the address is in use by another organization and that they should ask for the invitation to be sent to a different one. The exceptions are an untouched trial account (no subcontractors, projects, documents, other people or subscription) and someone who was removed from another team: both can join yours with the account they already have. You are not told which it is, because that would tell you whether an address has an account.

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Change a role or remove someone

The owner can switch anyone between Admin and Member with the role menu beside their name. Nobody can change their own role. Owners and admins can Remove members; only the owner can remove an admin. They lose access straight away. If they sign in again they see a screen that says their account is not part of a company, with the choice of asking to be invited again or starting a workspace of their own. Their history on the account is kept. If their address was the one under Replies go to, it is cleared, so replies go to the owner until you set another. Nobody can remove themselves. Removing someone and withdrawing an invitation still work after a trial has ended. There is no way to change the owner in the app. If the owner needs to change, write to info@watchmycover.com.

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Seats

Starter includes 2 users, Core 5, and Pro is unlimited. Pending invitations count toward the total until they expire; an expired invitation stays listed but holds no seat. The Team card shows how many seats are used.